Ivy Hill PTA

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PTA Events

PTA Events by Month

Below we have described some of our annual events which require the help of parent volunteers. Events are organized by month so that you can determine which you may be available to support.

If you are interested in volunteering for a PTA event, please complete our Volunteer Form. You will be contacted by a PTA Committee member who will confirm your availability and share next steps!

Ongoing

Community and Family Involvement – Volunteers organize and manage service events so that our students can give back to the community. Past events have included a coat and mitten drive, gathering donations for WINGS shelter, and a canned food drive. Time commitment varies depending upon the service projects chosen by the committee.

Hospitality – Cook, bake, or supply food/drink for staff events including Teachers’ Breakfast and Dinners/Desserts for Teacher Conference days, PTA meetings, etc. Some volunteers will set-up events, but many are needed just provide food or drink for the events. Great for working parents!

Library Media Center (LMC): Volunteers are needed to staff the circulation desk. Volunteers typically work 2-3 hours, one day per week, for an eight-week period. Every effort is made to assign volunteers to your own child’s LMC time. Volunteers are also needed at the end of May to do a complete LMC inventory.

Market Day – On the 3rd Thursday of each month volunteers organize and box food items for customers. We need 15-20 volunteers to commit about 2 hours per month.

August/September

School Supplies – Help assemble and distribute school supply boxes one day for 3-4 hours the week before school starts in August.

Welcoming – Help set-up and represent the PTA at the Welcoming Picnic in late August to welcome New and incoming Kindergarten families. Be an ongoing resource for all families new to Ivy Hill.

October

Everybody Counts program is intended to teach children about various disabilities and how some of their peers may cope with these challenges. This is a great opportunity to interact with students in their classrooms! Every effort is made to schedule volunteers in their own child’s classroom. Time commitment is one hour during Everybody Counts Week. The sessions are conducted with a group of volunteers and a detailed curriculum is provided.

 Movie Night – Chaperones set-up/clean-up as well as supervise and assist students for 2-3 hours at our October Movie Night for grades 3-5. Movie night occurs on a Friday evening, so it is great for working parents!

Room Reps work closely with each classroom teacher to plan and host the Halloween and Valentine parties as well as coordinate Teacher Appreciation week activities. Room reps may also chaperone field trips, handle special teacher requests or assist with special classroom projects.

Running Club volunteers help check-in and supervise students or may lead a group of runners during the club’s after school sessions. Running Club is typically held once a week for 3-4 weeks during the fall and during the spring. It is not necessary for volunteers to be runners. Great for working parents!

December

Holiday Gift Shop – PTA provides a friendly, safe place for students to do their holiday shopping with complimentary gift-wrapping. The sale is open on the first Saturday morning in December. You may help by setting up the day before the sale or by selling or wrapping gifts at the sale. Time commitment is about 1 1/2 hours per shift. Great for working parents!

Chess Club is held once a week during lunch recess for 8 weeks during December and January. Volunteers are needed to help set up chess boards, assist students and clean up afterward. An understanding of chess is helpful, but not necessary.

January

Chess Club is held once a week during lunch recess for 8 weeks during December and January. Volunteers are needed to help set up chess boards, assist students and clean up afterward. An understanding of chess is helpful, but not necessary.

Education Fair – Volunteers plan, promote, set-up and clean up this evening event for students who have chosen to create and present their theme-based project to the school community. Great for working parents!

Lunchtime Readers (LTR): Our LTR program is held once each week during lunch recess for a six week period in January and February. Parent volunteers lead a reading group of five to eight 3rd, 4th or 5th graders and hold weekly discussions on the chapters read each week. Your preparation time varies based upon the activities you choose to incorporate into your weekly book discussions. A great opportunity to get creative and interact with the kids! Another one of Ivy Hill’s favorite volunteer opportunities! 

February

Fun Fair – This February tradition is a themed evening (Friday night) of games, food, music and fun. The success of the event relies on the many volunteers who work the games, sell tickets, donate pop/snacks/baked goods, or help with setup/clean up. Great for working parents!

Lunchtime Readers (LTR): Our LTR program is held once each week during lunch recess for a six week period in January and February. Parent volunteers lead a reading group of five to eight 3rd, 4th or 5th graders and hold weekly discussions on the chapters read each week. Your preparation time varies based upon the activities you choose to incorporate into your weekly book discussions. A great opportunity to get creative and interact with the kids! Another one of Ivy Hill’s favorite volunteer opportunities! 

Room Reps work closely with each classroom teacher to plan and host the Halloween and Valentine parties as well as coordinate Teacher Appreciation week activities. Room reps may also chaperone field trips, handle special teacher requests or assist with special classroom projects.

April

Book Fair is a one-night event to celebrate the love of reading. Help is needed to set up books, handle sales during the fair, and take down displays afterward. Great for working parents!

Movie Night – Chaperones set-up/clean-up as well as supervise and assist K-2 grade students for 2-3 hours at our April Movie Night (held on a Friday evening). Great for working parents!

June

Field Day is an action-packed day held on the last Friday of the school year. Volunteers work either the morning or afternoon session and duties include race starter, finish line judge, referee, distributing snacks, etc. One of Ivy Hill’s favorite volunteer opportunities!