PTA Events by Month
Below we have described some of our annual events which require the help of parent volunteers. Events are organized by month so that you can determine which you may be available to support.
If you are interested in volunteering for a PTA event, please complete our Volunteer Form. You will be contacted by a PTA Committee member who will confirm your availability and share next steps!
Ongoing
Community and Family Involvement – Volunteers organize and manage service events so that our students can give back to the community. Past events have included a coat and mitten drive, gathering donations for WINGS shelter, and a canned food drive. Time commitment varies depending upon the service projects chosen by the committee.
Hospitality – Cook, bake, or supply food/drink for staff events including Teachers’ Breakfast and Dinners/Desserts for Teacher Conference days, PTA meetings, etc. Some volunteers will set-up events, but many are needed just provide food or drink for the events. Great for working parents!
August/September
School Supplies – Help assemble and distribute school supply boxes one day for 3-4 hours the week before school starts in August.
Welcoming – Help set-up and represent the PTA at the Welcome Night in late August to welcome New and incoming Kindergarten families. Be an ongoing resource for all families new to Ivy Hill.
October
Movie Night – Chaperones set-up/clean-up as well as supervise and assist students for 2-3 hours at our October Movie Night for grades 3-5. Movie night occurs on a Friday evening, so it is great for working parents!
Room Reps work closely with each classroom teacher to plan and host the Halloween and Valentine parties as well as coordinate Teacher Appreciation week activities. Room reps may also chaperone field trips, handle special teacher requests or assist with special classroom projects.
December
Holiday Gift Shop – Help with set up or sales in the PTA sponsored Holiday Shop offered to our students and families. Usually held in the evening or on the weekend.
Chess Club is held once a week during lunch recess for 8 weeks during December and January. Volunteers are needed to help set up chess boards, assist students and clean up afterward. An understanding of chess is helpful, but not necessary.
January
Chess Club is held once a week during lunch recess for 8 weeks during December and January. Volunteers are needed to help set up chess boards, assist students and clean up afterward. An understanding of chess is helpful, but not necessary.
Lunchtime Readers (LTR): Our LTR program is held once each week during lunch recess for a six week period in January and February. Parent volunteers lead a reading group of five to eight 3rd, 4th or 5th graders and hold weekly discussions on the chapters read each week. Your preparation time varies based upon the activities you choose to incorporate into your weekly book discussions. A great opportunity to get creative and interact with the kids! Another one of Ivy Hill’s favorite volunteer opportunities!
February
Fun Fair – This February tradition is a themed evening (Friday night) of games, food, music and fun. The success of the event relies on the many volunteers who work the games, sell tickets, donate pop/snacks/baked goods, or help with setup/clean up. Great for working parents!
Lunchtime Readers (LTR): Our LTR program is held once each week during lunch recess for a six week period in January and February. Parent volunteers lead a reading group of five to eight 3rd, 4th or 5th graders and hold weekly discussions on the chapters read each week. Your preparation time varies based upon the activities you choose to incorporate into your weekly book discussions. A great opportunity to get creative and interact with the kids! Another one of Ivy Hill’s favorite volunteer opportunities!
Room Reps work closely with each classroom teacher to plan and host the Halloween and Valentine parties as well as coordinate Teacher Appreciation week activities. Room reps may also chaperone field trips, handle special teacher requests or assist with special classroom projects.
April
Running Club volunteers help check-in and supervise students or may lead a group of runners during the club’s after school sessions. Running Club is typically held once a week for 3-4 weeks during the fall and during the spring. It is not necessary for volunteers to be runners. Great for working parents!
Book Fair is a one-night event to celebrate the love of reading. Help is needed to set up books, handle sales during the fair, and take down displays afterward. Great for working parents!
Movie Night – Chaperones set-up/clean-up as well as supervise and assist K-2 grade students for 2-3 hours at our April Movie Night (held on a Friday evening). Great for working parents!
June
Field Day is an action-packed day held on the last Friday of the school year. Volunteers work either the morning or afternoon session and duties include race starter, finish line judge, referee, distributing snacks, etc. One of Ivy Hill’s favorite volunteer opportunities!